10 Best PTO Tracking Software for Remote Teams 2024

published on 13 May 2024

PTO (Paid Time Off) tracking software helps remote teams manage employee time off requests, approvals, and balances efficiently. Here are the top 10 PTO tracking software solutions for 2024:

  1. Zenefits
  2. BambooHR
  3. Gusto
  4. Namely
  5. Paycor
  6. Kronos Workforce Ready
  7. Paylocity
  8. ADP Workforce Now
  9. Rippling
  10. Workday

Key Features for Effective PTO Management

  • Automation: Automated PTO accruals, reminders, and approval workflows
  • Customization: Customizable policies, accrual rules, and approval hierarchies
  • Integration: Seamless integration with HR, payroll, and project management systems
  • Mobile Access: Mobile apps for on-the-go access to PTO tracking
  • Reporting and Analytics: Customizable reports, real-time visibility, and compliance monitoring

Quick Comparison

Software Automation Customization Integration Mobile Access Pricing
Zenefits Limited $8/employee/month
BambooHR Limited Quote-based
Gusto Limited $6/employee/month
Namely Limited Quote-based
Paycor Limited $5/employee/month
Kronos Workforce Ready Limited Quote-based
Paylocity Limited $5/employee/month
ADP Workforce Now Limited Quote-based
Rippling Limited $8/employee/month
Workday Limited Quote-based

By leveraging these PTO tracking software solutions, remote teams can streamline their time off management processes, enhance productivity, and foster a positive work-life balance.

Key Features for PTO Management

To effectively manage and schedule breaks and PTO for remote teams, PTO tracking software should offer the following key features:

Automation and Streamlining

A robust PTO tracking solution should automate and streamline the entire process of requesting, approving, and tracking time off. This includes:

Feature Description
Intuitive Request Submission Employees can submit PTO requests through a user-friendly interface, specifying the type of leave, dates, and any additional details.
Automated Approval Workflows Managers receive notifications for pending requests and can approve or deny them with just a few clicks, following predefined policies and approval hierarchies.
Accrual Tracking The software automatically calculates and tracks PTO accruals based on company policies, ensuring accurate balances for each employee.
Notifications and Reminders Automated notifications and reminders keep both employees and managers informed about upcoming time off, pending requests, and policy updates.

By automating these processes, PTO tracking software eliminates manual tasks, reduces errors, and ensures consistency across the organization.

Customization and Flexibility

Every organization has unique policies and requirements when it comes to PTO management. A robust solution should offer:

Feature Description
Customizable Policies Define and configure various types of leave (e.g., vacation, sick, personal, etc.) and their respective accrual rules, eligibility criteria, and approval workflows.
Flexible Scheduling Advanced scheduling capabilities allow managers to view team availability, identify potential conflicts, and make informed decisions about approving or denying requests.
Scalability The software should be able to scale seamlessly as the organization grows, accommodating an increasing number of employees and evolving policies.

Customization and flexibility ensure that the PTO tracking software aligns with the organization's specific needs, promoting compliance and fairness in time off management.

Integration and Accessibility

In today's remote work environment, seamless integration and accessibility are crucial for effective PTO management:

Feature Description
System Integration Integrate with existing HR, payroll, and project management systems, ensuring data consistency and eliminating redundant data entry.
Mobile Access A mobile-friendly interface or dedicated app allows employees and managers to submit, review, and approve requests on-the-go, fostering real-time communication and collaboration.
Calendar Integration Integrate with popular calendar applications (e.g., Google Calendar, Outlook) to provide a centralized view of team availability and scheduled time off.

By offering seamless integration and accessibility, PTO tracking software ensures that remote teams can manage time off efficiently, regardless of their location or device.

Reporting and Analytics

Comprehensive reporting and analytics capabilities are essential for informed decision-making and identifying trends:

Feature Description
Customizable Reports Generate reports on PTO usage, balances, and trends, filtered by department, team, or individual employees.
Real-time Visibility Real-time visibility into team availability, upcoming time off, and potential scheduling conflicts, enabling proactive planning and resource allocation.
Compliance Monitoring Monitoring tools ensure compliance with company policies, labor regulations, and fair distribution of time off across the organization.

By leveraging these reporting and analytics features, organizations can gain valuable insights, optimize resource allocation, and make data-driven decisions to support their remote workforce.

With these key features in place, PTO tracking software empowers remote teams to manage time off effectively, fostering a positive work-life balance, improving productivity, and ensuring compliance with company policies and labor regulations.

1. Zenefits

Zenefits

Zenefits is a comprehensive HR platform that offers a robust PTO tracking system, enabling remote teams to manage time off effectively.

Automation

Zenefits automates PTO accruals, ensuring accurate balances for each employee. The platform also sends automated notifications and reminders to both employees and managers, keeping everyone informed about upcoming time off, pending requests, and policy updates.

Feature Description
Automated Accruals Ensures accurate PTO balances for each employee
Notifications and Reminders Keeps employees and managers informed about upcoming time off, pending requests, and policy updates

Customization

Zenefits offers customizable policies, allowing organizations to define and configure various types of leave, accrual rules, eligibility criteria, and approval workflows.

Feature Description
Customizable Policies Define and configure various types of leave, accrual rules, eligibility criteria, and approval workflows
Approval Workflows Configure approval hierarchies and rules for PTO requests

Integration

Zenefits integrates seamlessly with existing HR, payroll, and project management systems, eliminating redundant data entry and ensuring data consistency.

Feature Description
System Integration Integrates with existing HR, payroll, and project management systems
Mobile Access Allows employees and managers to submit, review, and approve requests on-the-go

Pricing

Zenefits offers competitive pricing plans, with options starting at $8 per month, per employee.

Pricing Plan Description
Starting at $8/month/employee Competitive pricing plans for remote teams of all sizes

By leveraging Zenefits' comprehensive PTO tracking features, remote teams can optimize their time off management, improve productivity, and ensure compliance with company policies and labor regulations.

2. BambooHR

BambooHR

Automation

BambooHR automates leave accruals, ensuring accurate balances for each employee based on your organization's policies. Managers receive automated alerts and notifications when employees submit time off requests, keeping everyone informed. The system automatically updates employees' leave balances after approvals, minimizing manual effort.

Customization

BambooHR allows you to define and configure various types of leave, such as vacation, sick time, and parental leave, based on your company's unique policies. You can set customized accrual rules, eligibility criteria, and approval workflows to align with your organization's requirements.

Integration

BambooHR integrates seamlessly with existing HR systems, payroll providers, and project management tools, eliminating redundant data entry and ensuring data consistency across platforms.

Mobile Access

Both employees and managers can access BambooHR's PTO tracking features on-the-go through the mobile app. Employees can submit and track their time off requests from their mobile devices, while managers can review and approve requests from anywhere.

Pricing

BambooHR offers competitive pricing plans tailored to the needs of organizations of different sizes. You can request a customized quote to determine the best plan for your remote team's requirements.

Feature Description
Automation Automates leave accruals and updates employee balances
Customization Allows for customized leave types, accrual rules, and approval workflows
Integration Integrates with existing HR systems, payroll providers, and project management tools
Mobile Access Accessible on-the-go through the mobile app
Pricing Competitive pricing plans tailored to organization size

3. Gusto

Gusto

Gusto is a popular HR platform that offers a comprehensive PTO tracking system for remote teams. With Gusto, you can automate leave accruals, customize leave policies, and integrate with existing HR systems.

Automation

Gusto automates leave accruals, ensuring accurate balances for each employee based on your organization's policies. The system also updates employee leave balances after approvals, minimizing manual effort.

Customization

Gusto allows you to define and configure various types of leave, such as vacation, sick time, and parental leave, based on your company's unique policies. You can set customized accrual rules, eligibility criteria, and approval workflows to align with your organization's requirements.

Integration

Gusto integrates seamlessly with existing HR systems, payroll providers, and project management tools, eliminating redundant data entry and ensuring data consistency across platforms.

Mobile Access

Both employees and managers can access Gusto's PTO tracking features on-the-go through the mobile app. Employees can submit and track their time off requests from their mobile devices, while managers can review and approve requests from anywhere.

Pricing

Gusto offers competitive pricing plans tailored to the needs of organizations of different sizes. You can request a customized quote to determine the best plan for your remote team's requirements.

Feature Description
Automation Automates leave accruals and updates employee balances
Customization Allows for customized leave types, accrual rules, and approval workflows
Integration Integrates with existing HR systems, payroll providers, and project management tools
Mobile Access Accessible on-the-go through the mobile app
Pricing Competitive pricing plans tailored to organization size

4. Namely

Namely

Namely is a comprehensive HR platform that offers a robust PTO tracking system for remote teams. With Namely, you can automate leave accruals, customize leave policies, and integrate with existing HR systems.

Automation

Namely automates leave accruals, ensuring accurate balances for each employee based on your organization's policies. The system also updates employee leave balances after approvals, minimizing manual effort.

Customization

Namely allows you to define and configure various types of leave, such as vacation, sick time, and parental leave, based on your company's unique policies. You can set customized accrual rules, eligibility criteria, and approval workflows to align with your organization's requirements.

Integration

Namely integrates seamlessly with existing HR systems, payroll providers, and project management tools, eliminating redundant data entry and ensuring data consistency across platforms.

Mobile Access

Both employees and managers can access Namely's PTO tracking features on-the-go through the mobile app. Employees can submit and track their time off requests from their mobile devices, while managers can review and approve requests from anywhere.

Pricing

Namely offers competitive pricing plans tailored to the needs of organizations of different sizes. You can request a customized quote to determine the best plan for your remote team's requirements.

Feature Description
Automation Automates leave accruals and updates employee balances
Customization Allows for customized leave types, accrual rules, and approval workflows
Integration Integrates with existing HR systems, payroll providers, and project management tools
Mobile Access Accessible on-the-go through the mobile app
Pricing Competitive pricing plans tailored to organization size

5. Paycor

Paycor

Paycor is a comprehensive HR platform that offers a robust PTO tracking system for remote teams. With Paycor, you can automate leave accruals, customize leave policies, and integrate with existing HR systems.

Automation

Paycor automates leave accruals, ensuring accurate balances for each employee based on your organization's policies. The system also updates employee leave balances after approvals, minimizing manual effort.

Customization

Paycor allows you to define and configure various types of leave, such as vacation, sick time, and parental leave, based on your company's unique policies. You can set customized accrual rules, eligibility criteria, and approval workflows to align with your organization's requirements.

Integration

Paycor integrates seamlessly with existing HR systems, payroll providers, and project management tools, eliminating redundant data entry and ensuring data consistency across platforms.

Mobile Access

Both employees and managers can access Paycor's PTO tracking features on-the-go through the mobile app. Employees can submit and track their time off requests from their mobile devices, while managers can review and approve requests from anywhere.

Pricing

Paycor offers competitive pricing plans tailored to the needs of organizations of different sizes. You can request a customized quote to determine the best plan for your remote team's requirements.

Feature Description
Automation Automates leave accruals and updates employee balances
Customization Allows for customized leave types, accrual rules, and approval workflows
Integration Integrates with existing HR systems, payroll providers, and project management tools
Mobile Access Accessible on-the-go through the mobile app
Pricing Competitive pricing plans tailored to organization size
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6. Kronos Workforce Ready

Kronos Workforce Ready

Kronos Workforce Ready is a comprehensive PTO tracking software designed for remote teams. It offers a range of features to manage and schedule breaks and PTO, ensuring fair and ethical working conditions across the workforce.

Automation

Kronos Workforce Ready automates compliance in scheduling, reducing manual errors and promoting fair working conditions. The system prevents short shift intervals, excessive hours, improper breaks, and more, ensuring that employee schedules comply with organizational policies.

Managing Time Off and Leave

The time-off request workflow in Kronos Workforce Ready allows employees to easily submit PTO requests, which then route to managers for approval. This automated process reduces manual tracking and ensures time-off is accurately reflected in schedules. Employees can submit time-off requests through the self-service portal, with custom forms for different leave types if required. Email notifications keep employees updated on status changes.

Accruals and Entitlement Policies

Kronos Workforce Ready enables customizable accrual and entitlement policies based on tenure, employment status, location, and other factors. Admins can define eligibility criteria, accrual frequencies, carryover rules, and more. Accruals can calculate automatically based on hours worked and intelligently apply according to complex policy logic.

Mobile Access

Kronos Workforce Ready offers mobile access, allowing employees and managers to access PTO tracking features on-the-go. Employees can submit and track their time-off requests from their mobile devices, while managers can review and approve requests from anywhere.

Pricing

Kronos Workforce Ready offers competitive pricing plans tailored to the needs of organizations of different sizes. You can request a customized quote to determine the best plan for your remote team's requirements.

Feature Description
Automation Automates compliance in scheduling and prevents manual errors
Managing Time Off and Leave Allows employees to submit PTO requests and managers to approve them
Accruals and Entitlement Policies Enables customizable accrual and entitlement policies
Mobile Access Accessible on-the-go through the mobile app
Pricing Competitive pricing plans tailored to organization size

7. Paylocity

Paylocity is a comprehensive PTO tracking software designed for remote teams. It offers a range of features to manage and schedule breaks and PTO, ensuring fair and ethical working conditions across the workforce.

Automation

Paylocity automates compliance in scheduling, reducing manual errors and promoting fair working conditions. The system prevents short shift intervals, excessive hours, improper breaks, and more, ensuring that employee schedules comply with organizational policies.

Mobile Access

Paylocity offers mobile access, allowing employees and managers to access PTO tracking features on-the-go. Employees can submit and track their time-off requests from their mobile devices, while managers can review and approve requests from anywhere.

Pricing

Paylocity offers competitive pricing plans tailored to the needs of organizations of different sizes. You can request a customized quote to determine the best plan for your remote team's requirements.

Feature Description
Automation Automates compliance in scheduling and prevents manual errors
Mobile Access Accessible on-the-go through the mobile app
Pricing Competitive pricing plans tailored to organization size

Paylocity's PTO tracking software is designed to simplify time-off management, reduce administrative burdens, and promote a healthy work-life balance for remote teams. With its robust features and competitive pricing, Paylocity is a great choice for organizations seeking to optimize their PTO management processes.

8. ADP Workforce Now

ADP Workforce Now

ADP Workforce Now is a comprehensive PTO tracking software designed for remote teams. It offers a range of features to manage and schedule breaks and PTO, ensuring fair and ethical working conditions across the workforce.

Automation

ADP Workforce Now automates scheduling compliance, reducing manual errors and promoting fair working conditions. The system prevents issues like short shift intervals, excessive hours, and improper breaks, ensuring employee schedules comply with organizational policies.

Mobile Access

ADP Workforce Now offers mobile access, allowing employees and managers to access PTO tracking features on-the-go. Employees can submit and track their time-off requests from their mobile devices, while managers can review and approve requests from anywhere.

Pricing

ADP Workforce Now offers competitive pricing plans tailored to the needs of organizations of different sizes. You can request a customized quote to determine the best plan for your remote team's requirements.

Feature Description
Automation Automates scheduling compliance and prevents manual errors
Mobile Access Accessible on-the-go through the mobile app
Pricing Competitive pricing plans tailored to organization size

ADP Workforce Now's PTO tracking software simplifies time-off management, reduces administrative burdens, and promotes a healthy work-life balance for remote teams. With its robust features and competitive pricing, ADP Workforce Now is a great choice for organizations seeking to optimize their PTO management processes.

9. Rippling

Rippling

Rippling offers a comprehensive PTO tracking system designed for remote teams. The platform provides automation, customization, integration, mobile access, and competitive pricing.

Automation

Rippling automates PTO tracking and management processes, reducing manual errors and promoting fair working conditions. You can configure custom rules and workflows to automate time-off requests, approvals, and syncing with payroll.

Customization

Rippling's PTO tracking features are highly customizable, allowing you to tailor the system to your organization's unique policies and requirements. You can create custom reports, alerts, and notifications to stay informed about important events.

Integration

Rippling seamlessly integrates with over 500 applications, including leading time-tracking tools like TSheets and Deputy. This integration capability ensures that your PTO data is synchronized across multiple systems, reducing manual efforts and potential errors.

Mobile Access

Rippling offers a mobile app for both iOS and Android devices, enabling remote employees and managers to access PTO tracking features on-the-go. Employees can submit and track their time-off requests from their mobile devices, while managers can review and approve requests from anywhere.

Pricing

Rippling's pricing is quote-based, starting at $8 per user per month for the employee management platform. To access the PTO tracking features, you'll need to request a custom quote from Rippling, which will be tailored to your organization's specific needs and requirements.

Feature Description
Automation Automates PTO tracking and management processes
Customization Highly customizable to fit your organization's unique policies
Integration Integrates with over 500 applications, including leading time-tracking tools
Mobile Access Accessible on-the-go through the mobile app
Pricing Quote-based, starting at $8 per user per month

By leveraging Rippling's PTO tracking features, remote teams can simplify time-off management, reduce administrative burdens, and promote a healthy work-life balance.

10. Workday

Workday

Workday's PTO tracking system helps remote teams manage time off efficiently. Here's how:

Automation

Workday automates PTO tracking and management processes, reducing manual errors and efforts. You can configure custom rules and workflows to automate time-off requests, approvals, and syncing with payroll.

Customization

Workday's PTO tracking features are highly customizable to fit your organization's unique policies and requirements. You can create custom reports, alerts, and notifications to stay informed about important events related to employee time off.

Integration

Workday integrates with various applications, including leading time-tracking tools. This integration ensures that your PTO data is synchronized across multiple systems, reducing manual efforts and potential errors.

Mobile Access

Workday provides a mobile app for both iOS and Android devices, allowing remote employees and managers to access PTO tracking features on-the-go. Employees can submit and track their time-off requests from their mobile devices, while managers can review and approve requests from anywhere.

Pricing

Workday's pricing is quote-based, tailored to your organization's specific needs and requirements. To access the PTO tracking features, you'll need to request a custom quote from Workday.

Feature Description
Automation Automates PTO tracking and management processes
Customization Highly customizable to fit your organization's unique policies
Integration Integrates with various applications, including time-tracking tools
Mobile Access Accessible on-the-go through the mobile app
Pricing Quote-based, tailored to your organization's needs

By using Workday's PTO tracking features, remote teams can simplify time-off management, reduce administrative burdens, and promote a healthy work-life balance for their employees.

Pros and Cons of Each Software

Here's a summary of the advantages and disadvantages of each PTO tracking software, providing insight into their performance and suitability for remote teams:

Zenefits

Pros Cons
All-in-one HR platform Limited customization options
User-friendly interface Steeper learning curve for complex features
Affordable pricing Limited integrations with other tools

BambooHR

Pros Cons
Highly customizable Higher cost compared to other options
Robust reporting and analytics Limited mobile app functionality
Excellent customer support Steeper learning curve for complex features

Gusto

Pros Cons
User-friendly interface Limited customization options
Affordable pricing Limited integrations with other tools
Excellent customer support Limited reporting and analytics capabilities

Namely

Pros Cons
Highly customizable Higher cost compared to other options
Robust reporting and analytics Limited mobile app functionality
Excellent customer support Steeper learning curve for complex features

Paycor

Pros Cons
User-friendly interface Limited customization options
Affordable pricing Limited integrations with other tools
Excellent customer support Limited reporting and analytics capabilities

Kronos Workforce Ready

Pros Cons
Highly customizable Higher cost compared to other options
Robust reporting and analytics Limited mobile app functionality
Excellent customer support Steeper learning curve for complex features

Paylocity

Pros Cons
User-friendly interface Limited customization options
Affordable pricing Limited integrations with other tools
Excellent customer support Limited reporting and analytics capabilities

ADP Workforce Now

Pros Cons
Highly customizable Higher cost compared to other options
Robust reporting and analytics Limited mobile app functionality
Excellent customer support Steeper learning curve for complex features

Rippling

Pros Cons
User-friendly interface Limited customization options
Affordable pricing Limited integrations with other tools
Excellent customer support Limited reporting and analytics capabilities

Workday

Pros Cons
Highly customizable Higher cost compared to other options
Robust reporting and analytics Limited mobile app functionality
Excellent customer support Steeper learning curve for complex features

By considering the pros and cons of each PTO tracking software, remote teams can make an informed decision about which solution best fits their needs and budget.

Detailed Feature Comparison

Here's a detailed comparison of the top PTO tracking software for remote teams in 2024:

Software Automation Customization Integration Capabilities Mobile Access Pricing
Zenefits Automated PTO accruals, reminders Limited customization options Integrates with popular tools like Slack, Salesforce Mobile app available $8/employee/month
BambooHR Automated PTO tracking, accruals Highly customizable policies, workflows Integrates with Azure AD, Google SSO, Slack Limited mobile app functionality Pricing available on request
Gusto Automated PTO calculations, reminders Limited customization options Integrates with accounting, field service tools Mobile app available $6/employee/month
Namely Automated PTO tracking, accruals Highly customizable policies, workflows Robust integration capabilities Limited mobile app functionality Pricing available on request
Paycor Automated PTO tracking, reminders Limited customization options Integrates with popular tools like Salesforce Mobile app available $5/employee/month
Kronos Workforce Ready Automated PTO tracking, accruals Highly customizable policies, workflows Robust integration capabilities Limited mobile app functionality Pricing available on request
Paylocity Automated PTO calculations, reminders Limited customization options Integrates with popular tools like Salesforce Mobile app available $5/employee/month
ADP Workforce Now Automated PTO tracking, accruals Highly customizable policies, workflows Robust integration capabilities Limited mobile app functionality Pricing available on request
Rippling Automated PTO calculations, reminders Limited customization options Integrates with popular tools like Slack, Salesforce Mobile app available $8/employee/month
Workday Automated PTO tracking, accruals Highly customizable policies, workflows Robust integration capabilities Limited mobile app functionality Pricing available on request

This table provides a clear comparison of the key features and capabilities of the top PTO tracking software for remote teams in 2024. It highlights the level of automation, customization options, integration capabilities with other tools, mobile access, and pricing structures for each solution.

Final Thoughts on PTO Tracking

After comparing the top 10 PTO tracking software options for remote teams in 2024, it's clear that each solution offers unique features and benefits. The right choice for your team will depend on your specific needs and priorities.

Key Considerations

When selecting a PTO tracking software, consider the following factors:

Factor Description
Automation Does the software automate PTO accruals, reminders, and approvals?
Customization Can you tailor the software to fit your company's unique policies and workflows?
Integration Does the software integrate with your existing HR tools and systems?
Mobile Access Can employees and managers access the software on-the-go?
Pricing What is the cost per employee, and are there any discounts for larger teams or annual subscriptions?

Choosing the Right Solution

By carefully evaluating these factors and considering your team's specific needs, you can find the perfect PTO tracking software to support your remote team's growth and success.

Remember, the key to successful PTO management is finding a solution that streamlines your processes, improves collaboration, and provides real-time visibility into employee leave balances and schedules. By choosing the right PTO tracking software, you can reduce administrative burdens, increase employee satisfaction, and improve overall productivity.

More Resources and Reviews

In-Depth Reviews

Explore detailed user reviews and ratings for popular PTO tracking software:

Review Site Description
G2 Reviews Real user experiences and ratings for PTO tracking software
Capterra Reviews Comprehensive software reviews and comparisons from verified users
TrustRadius Reviews Unbiased reviews and ratings from authenticated users

Free Trials and Demos

Many PTO tracking software providers offer free trials or demos. Take advantage of these to test drive the platform before making a purchase decision:

Software Free Trial Demo
Zenefits 14 days
BambooHR 7 days
Gusto 30 days
Namely 14 days
Paycor 14 days

Customer Testimonials

Hear from other users about their experiences with PTO tracking software. Many vendors feature customer testimonials and case studies on their websites, providing valuable insights into the software's capabilities and impact.

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